Pro-Rating Monthly Dues  Team Vortex Swim Club DOES NOT prorate partial month swimming. The ONLY exceptions are (a) the first month a new swimmer joins the team and (b) high school swimmers leaving to swim with their high school swim team

Summer Club Swimmers who will leave in May: You will be pro-rated for May, even though you need to be done swimming by May 15th, 2026. You can leave at the end of April and not be charged for May.

Multi-Swimmer Discount  Team Vortex offers a multi-swimmer discount off of monthly dues in Lightning, Thunder, Storm, Age Group, Elite Prep, Elite and Peak practice groups for families. We do not offer a multi-swimmer discount for the high school the group or for swimmers receiving a dues discount during their high school season. In any given month in which your children swim, the dues are assessed as follows:

First child (swimming in the highest group) - Full dues as listed above

Each additional child - 10% off monthly dues of each additional child

Additional Fees 

USA Registration (per swimmer): Please see the USA Swimming Registration Tab under Parent info for the break down of these fees.

Volunteer Fee: $250.00 deposit refunded after 10 hours of volunteering (between September 2024 and July 2025)

Annual Administrative Fee: $165 + $50 for each additional child

Team Uniform: Can be purchased from MI Sports in Loveland www.swimmisports.com

Team Caps & Team T-Shirt: Can be purchased by emailing teamgear@teamvortex.org 

Swim Meet Fees

Meet fee: $6.00 per swimmer per meet, plus a per-event entry fee. 

Meet fees are NOT included in monthly dues and are in addition to your monthly dues. These fees vary by meet and can add up quickly! It is your responsibility to read the meet information and understand the meet fees when signing up for swim meets. Swim meet fees are NOT refundable after the meet deadline regardless of the reason a swimmer does not attend the meet.

The Team always pays for your meet fees in a large batch format. You do not send in your personal payment. We charge your account accordingly. The charges will show up on the month that the meet was in. For example, if you swim in 2 meets in 1 month, your invoice/account will have BOTH those meet charges. We will no longer be invoicing swim meets in the months after.

Monthly Billing Statements

The team bills electronically in advance for monthly dues.

Due to increasing costs, we have changed our billing policy. Families are free to take a break from Vortex Swim Club as long as they provide notice by the 25th of the month prior to the break to teammanager@teamvortex.org

Any swimmer registered for a month is obligated to pay dues for the month regardless of whether the swimmer attends practice or not. 

It is your responsibility to review the account billing summary that you receive and to keep your current email address updated with the team. Within the new Commit Swimming system, you'll be able to see what you owe every time you log into your account and use your Dashboard. Charges occur throughout the month, incidentals, meet fees etc, all invoices will be automatically charged on the 1st of the month.

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You have until the last day of the current month to dispute the charges/payments in the account billing summary. Contact teammanager@teamvortex.org to dispute charges.

How to Make a Payment

It is required that you add a credit card upon registering. However, once you have your account created, you can add your bank account (also known as ACH) and use that payment method each month. Due to increasing processing fees for credit cards we are now passing those fees onto families. If you use ACH you will not be charged.

At any time during the month, you can go in and make a payment if you have been charged for something. You do not need to wait until the next 1st of the month.

Past Dues Policy

If the account balance is not paid in full by 6:00pm the 5th of the month, a late fee of $15 will be charged. Any ACH transaction that is pending at this time will not incur the late fee.

If dues are 30 days delinquent, the family's swimmer(s) will no longer be permitted to participate in any aspect of the program.

Taking a Break or Leaving the Team 

Families MUST SUBMIT EMAIL NOTIFICATION BY THE 25TH of the month if you do not plan to swim the following month. You are responsible for paying dues until we receive on-time notification that you are taking a break or leaving the team. Email your request to teammanager@teamvortex.org

When taking a break or leaving the team there is no guarantee a spot will be available on return

Your account balance is due in full when you leave the team.